Fundraisers shall be open to all orchestra students eligible for the 2005 Vienna Trip. This includes students with the graduation years of 2005 - 2009. For the 02-03 school year these students are in the 6th-10th grades at feeder elementary schools, Judson, Crossler & Sprague.  All fundraisers shall use an approved method of notification for notifying students of fundraisers. The following are approved methods of notification:
Sprague Orchestra Boosters Calendar, Newsletter, General Parent Meeting announcements, fliers distributed through the classrooms or the Short Notice Fundraiser List. Notification of the Board will be necessary if the Fundraiser Chair plans to use another method of notification.  A Short Notice Fundraiser List shall be kept by the Coordinator of Fundraisers for fundraisers that cannot go through the normal notification methods due to time constraints. Fundraiser Chairs that need students may call the Coordinator of Fundraisers with their request for students. The Coordinator of Fundraisers will contact students from the list on a rotating basis and have them call the Fundraiser Chair to find out the details of the fundraiser.

SECTION 2 - CHAIRING A FUNDRAISER

Any member of the Sprague Orchestra Boosters may chair a fundraiser.  The person in charge of a fundraiser shall be referred to as the Fundraiser Chair. Fundraiser Chair must receive approval from the Sprague Orchestra Boosters Board before starting the fundraiser. Fundraiser Chair needs to submit the following to the Coordinator of Fundraisers to receive fundraiser approval:  Name of fundraiser; Type of fundraiser - Item sales, Participatory, or Hourly; Date or dates of fundraiser; Location of fundraiser; Method of student notification; Requirements for up front money or minimum orders; Other as indicated (Insurance, permits, etc).

Additional information will be required for hourly fundraiser.  At the completion of the fundraiser, the Fundraiser Chair will:  Turn in all money collected, along with receipts for expenses or invoices to be paid to the Sprague Orchestra Boosters Fundraiser Coordinator. The Fundraiser Coordinator will verify the expenses and the Treasurer will make payments. Fill out the Fundraiser form and turn it in to the Fundraiser Coordinator.
Credit hours are not given for organizing fundraisers. Credit hours will only be given for direct effort at hourly fundraisers.

SECTION 3 - FUNDRAISER ACCOUNTING

Student Accounts - the proceeds from the fundraisers go directly into the student's accounts according to the type of fundraiser the students participated in:

Item Sale Fundraisers - are fundraisers that have students sell items during a set period of time. Individual Student's Accounts are credited based on the individual student's sales after the expenses of the fundraiser are deducted. Examples: Benefit Concert Tickets, Entertainment Books and Candy Bar Sales Participatory Fundraisers - Students participate by donating either work time or items and then share in the proceeds of the fundraisers as determined by the Fundraiser Chair. Examples: Can Drive, Garage Sale, or Car Wash.

Hourly Fundraisers - are fundraisers that have students/parents sign up for a specific period of time to work. Students/parents are credited with the hours worked. The net profit (net profit is defined as the gross sales minus expenses of the fundraiser) from the fundraiser is placed into the hourly pool. The $/credit hour rate paid for hourly fundraisers will be $6.75 per credit hour for the 02/03 school year. Items sold while the student/parent is working a shift do not count toward individual item sales. Examples of Hourly Fundraisers: Art Fair Food Booth, Tea Ring Sale at the Green Show.

Dissolution of Student's Accounts - When the student ceases to be a member of the Sprague Orchestra the funds in the student's account will be distributed as follows:  Funds are transferred into the account of a family member currently enrolled in the Orchestra program.  Family is defined as immediate siblings. Funds are transferred into the Booster Scholarship Fund when no family member is currently enrolled in the Orchestra program. In order to comply with IRS 501(c)(3) guidelines, money raised by a student on behalf of the Sprague Orchestra must remain with the organization in the event a student ceases to be a member. The following caps shall apply to fundraiser accounts:  $3200.00 total cap on a student's account, $250.00 annual limit on earnings from "hourly" fundraisers.

Revised: 12/01
Amended: 3/02, 4/02, 11/02, 4/03